ACCEPTING APPLICATIONS FOR COURT CLERK

Job details

Pay scale: $10.50 – $20.43 an hour

Job Type Full-time with benefits

Number of hires for this role 1

Qualifications

• High school or equivalent (Preferred)
• Must pass background screen

Benefits

HEALTH INSURANCE, DENTAL INSURANCE, PAID TIME OFF, RETIREMENT PLAN, VACATION TIME AFTER ONE YEAR OF SERVICE

Full Job Description

Summary

The purpose of this position is to provide administrative support for the Municipal Court by providing clerical support to the Municipal Court Judge, data entry, and payment processing.

General Essential Duties & Responsibilities:

Important responsibilities and duties may include, but are not limited to, the following:
1. Enters data into the court software.
2. Prints letters, dockets, warrants, and other records as required.
3. Assists the Judge during court.
4. Combines case dockets, tickets, and other case paperwork that may be included in the packet to be used by the Judge.
5. Processes cases during court.
6. Fills out paperwork for defendants, probation orders, receipts, and prisoner dispositions.
7. Locates files for the Municipal Judge.
8. Provides reports of case dockets, warrants issued, and subpoenas issued.
9. Maintains and destroys court records as required by law. Provides customer assistance; answers the phone and addresses customers questions and complaints.
10. Files forms and attachments that are produced daily with their respective cases in preparation for court.
11. Research ordinances and statutes.
12. Performs other duties as assigned.

Knowledge of:
1. Legal requirements pertaining to court procedures and the maintenance of official court documents.
2. Office management procedures as they apply to the preparation and care of legislative records including computerized records management and accounting principles and procedures.
3. Computerized systems for indexing and archiving municipal legislative documents/activities.
4. MS Office programs.

Qualifications:

To perform this job successfully, an individual should have met the following qualifications:
1. General Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must have a valid Driver’s License.
• Will be subject to background investigation.
• Must successfully complete pre-employment substance abuse testing and general physical.
• Will be subject to random substance abuse testing.

2. Education and/or Experience
High School Diploma or equivalent.

3. Ability to:

• Establish and maintain effective working relationships with City officials, staff, attorney’s and other criminal justice system staff, and the general public.
• Demonstrate excellent work ethic and integrity.
• Maintain confidential information.
• Plan, assign, coordinate, and direct office operations to include monitoring performance and approving the hiring, disciplining, and terminating of subordinates.
• Make decisions in accordance with laws, regulations, and general policies.
• Prepare clear, concise, and organized business correspondence.
• Communicate effectively verbally and in writing.

4. Physical Demands

• This is primarily an office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment; vision to read printed materials and a computer screen; hearing and speech to communicate in person and over the telephone.
• Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 10 pounds.

5. Work Environment
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset members of the public or their representatives while enforcing departmental policies and procedures.

6. Training:

• Continually participate in additional training related to job as requested by supervisor.
• Ability to apply new techniques of staff training, knowledge of human behavior and behavior modification.

How to Apply:

Visit our website at www.galenaks.gov to download an application and return to City Hall. Address: 211 W 7th St. Galena, Kansas 66739 or apply online with the form below. Deadline for applications wiil be July 17th, 2024 by 4:00 pm.

Galena Kansas is an equal opportunity employer.

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City of Galena Employee Application

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I certify by signing this electronically, that all the information submitted by me on this application is true and complete, and I understand that if any false or misleading information, omissions, or misrepresentations are discovered, my application may be rejected, and if I am employed, my employment may be terminated at any time. In consideration of my employment, I agree to conform to the office’s rules and regulations, and I understand that these rules and or the employee handbook do not form a contract of employment either expressed or implied, and I agree that my employment and compensation can be terminated, with or without cause, and with or without notice, at any time, at either my or the department’s option. I also understand and agree that the terms and conditions of my employment may be changed, with or without cause and with or without notice, at any time by the office. I understand that no city representative, other than the Mayor, and then only when in writing and signed by the Mayor, has any authority to enter into an agreement for employment for any specific period of time, or to make any agreement contrary to the foregoing.

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